Parent Teacher Association (PTA) Meeting - 21/01/25 - Minutes

Tuesday, 21st January 2025

Attendees:

• Jen Fitness

• Lou Feldon-Lawrence

• Jo Ayres

• Kirsty Peet

• James Lewis

• Felicity Sandham

• Suz Dunnett

• Lynda Harwood-Compton

• Frankie Burlend

• George Rayfield

Apologies:

• Scott Fitness

• Tash Oakley

• Rory Delargy

• Clare Bridger

• Zoe Martin

• Charlotte Knight

1. Welcome (and introduction if applicable) and members present

   Lou warmly welcomed everyone to the meeting

2.    Apologies

Apologies listed above.       

3.  Approval of minutes of the last meeting

Minutes approved proposed LFL seconded JL           

*Action Point – SD to add all minutes to the blog and pta website

*Action Point – JA/SD to show a different page of the PTA website at the start and end of each sharing assembly.

4.  Financial report Financial Report given, successful events, discussion on encouragement and support for the next years who are running their events.

5. Wish list

Wish list was discussed in full and a vote was taken that the expenses requested would be covered by the PTA funding all of the items. Discussion was had that the spending favoured OAK class, however it was agreed that all children we hope pass through all years and there are some items needed in OAK which are very heavily used and have not been replaces for many years.

a.       We discussed a whole school trip and agree that JA would advise when an appropriate trip came up.

b.       *Action Point – SD Newsletter, Lottery etc…

c.       *Action Point – LFL Card to Charlie Phillips – Thank you for the money from the Village Fete.

d.       Art Gallery Plan discussed for the area where the Onion currently is, Miss Knight has a Hogwarts theme in her mind, we need to discuss further with Miss Knight.

i.      We need to get quotes to start getting a budget together for the project:

1.       Electrician to remove old IT suit power

a.       *Action Point – JA and JL to each speak to people they know who have worked at the school before.

2.       Re-paint

a.       Suggested we use the painter who painted the creation station as there is a lot of making good on the walls etc..

b.       *Action Point  - JA to get a quote

3.       Removal of Trunking

a.       Is this something that a parent can do or will this be done by the electrician?

4.       Design the space

a.       What do we want to achieve from this space?

i.      Breakout space?

ii.      Change access to the onion (Increase privacy?)

iii.      Ever changing display of art, Pictures, Sculptures etc…

5.       Rehouse Items from that room

a.       Make a breakout space?

b.       Library computer to move into the library

c.       Laptop storage to move – where tbc?

6.                   Review purchasing arrangements

It was agreed with JA that any purchasing arrangement requests are to come to the PTA via herself so that she can coordinated. LFL/JF agreed with this.

7.                   Future events update

a.       Year One discussions regarding dates for a smarties themed mufti day. 07/02/2025 was agreed with JA. Year One will also be doing a Valentines Bake Sale and a Smartie Challenge where each child will be given an empty Smartie tub and challenged to fill it up with change. They are encouraged to get creative and fundraise where possible.

b.      Chill & Quiz Night – 14/03/2025

i.       Parent Raffle

ii.      Book Hall -

iii.      Quiz  - Nick & Scott

iv.      * Action Point – LFL to Coordinate event

c.       Discussed selling Xmas Trees and it was agreed that for every tree sold to a pupil at St Mary’s Garthowen Garden Centre would donate £5.00 per tree.

d.       Also discussed Garthowen running a Bentworth Parents Wreath Marking workshop

e.       Wine Evening

i.      Hosted by Kirsty and Michael, Friday or Saturday Night in May

ii.      Sponsorship

iii.      Vintage Race through France

iv.      Cheese etc…

v.      Sale of glasses & Bottles of wine after the tasting.

vi.      Mini bus rungs

vii.      *Action Point – JA to check mini bus insurance

8.                   Correspondence

9.                   Any other business (as applicable)

a.       Match Funding

i.      Which companies do this? How do we get this to the parent body?

b.       Paid to volunteer

i.      Some companies will pay the charity for you to volunteer. Do we have any parents who can do this?

c.       Gift Aid

i.      Can we set this up? We would need a database to keep this information correctly – GDPR?

ii.      *Action Point – SD Rewrite the welcome sheet to new parents.

iii.      *Action Point – Gift Aid working Group – SF / JA / LHC /

d.       Creating a Wishlist on Classlist

i.      We can create a wishlist on classlist where people can purchase items needed by the school.

ii.      *Action Point – LFL to set this up.

10.               Date, time and location of next meeting

28th April 2025 7.30pm The Creation Station, St Mary’s Primary School.